USILACS Privacy Policy and Cookie Policy
Approved by the USILACS Board of Regents
1. Introduction
United States Institute of Language and Clerical Studies, Inc. (“USILACS,” “we,” “us,” or “our”) operates
the website located at www.usilacs.org and associated online services (“Services”). This Combined Privacy
Policy and Cookie Policy explains how USILACS collects, uses, discloses, retains, protects, and manages
personal information when you access or use our Services.
By accessing or using the Services, you consent to the practices described in this document. This Policy
is incorporated by reference into the USILACS Terms and Conditions and uses the same definitions and
terms unless otherwise noted.
2. Information We Collect
USILACS collects only the information reasonably necessary to operate the Services, provide educational
programs, maintain academic records, process payments, fulfill legal requirements, and communicate with
students and users.
Information collected may include, but is not limited to:
- Full name
- Postal address
- Email address
- Telephone number
- Account credentials
- Payment or billing information (processed through third-party providers)
- Course activity, submissions, and academic records
- Log Data including IP address, browser information, device identifiers, and access timestamps
USILACS does not collect sensitive categories of data unless voluntarily provided in connection with
educational records or state/federal requirements.
3. How We Use Personal Information
USILACS uses personal information only for legitimate institutional purposes, including:
- Providing, maintaining, and supporting academic programs
- Managing student accounts and academic records
- Communicating regarding coursework, admissions, and institutional matters
- Processing payments and fulfilling service requests
- Enhancing, improving, and securing the Services
- Meeting legal or regulatory obligations
- Preventing unauthorized use or ensuring compliance with institutional policies
We do not sell personal information and do not share it except as described in this Policy.
4. Log Data and Technical Information
When you access the Services, your browser or device automatically provides information (“Log Data”)
which may include IP address, browser type, pages visited, access dates/times, session duration,
referring URLs, and other anonymous statistical information.
Log Data is used for security, diagnostics, analytics, system integrity, and operational purposes.
5. Cookies and Tracking Technologies
Cookies are small text files stored on your device to support functionality, security, preferences,
analytics, and performance. USILACS uses both first-party and third-party cookies for the following purposes:
- Essential Cookies: Required for core functionality, login, security, and access control.
- Preference Cookies: Store settings such as language or display preferences.
- Analytics Cookies: Collect statistical data to understand how users interact with the Services.
- Functional Cookies: Support optional features such as embedded media or social integrations.
- Marketing Cookies: Used only when third-party services (e.g., ads or tracking pixels) are active; USILACS does not directly sell or trade marketing data.
You may disable cookies through your browser settings. Disabling certain cookies may impact the
functionality or availability of portions of the Services.
6. International Users and Cookie Disclosure
Although USILACS is based in the United States and subject to U.S. and Florida law, international visitors
should be aware that cookies may function differently in their jurisdictions. By accessing the Services,
non-U.S. users acknowledge that data may be collected and processed in the United States, where privacy
laws may differ from those of their home country.
Where required, users may withdraw or modify cookie consent using browser settings or any tool provided
through the Services.
7. Sharing and Disclosure of Information
USILACS may share personal information only as necessary to provide the Services or fulfill legitimate
institutional purposes. Examples include:
- Third-party service providers performing functions on our behalf
- Payment processors
- Accredited partners and contractors
- Government agencies where legally required
- Law enforcement pursuant to subpoena or valid legal process
Service providers are obligated to protect personal information and may not use it for purposes unrelated
to the Services.
8. Data Security
USILACS uses commercially reasonable administrative, technical, and physical measures to safeguard
personal information. However, no method of storage or transmission is completely secure, and USILACS
cannot guarantee absolute protection.
9. Children’s Privacy
The Services are not directed to children under 18 years of age. USILACS does not knowingly collect
personal information from individuals under 18. If such information is discovered, it will be deleted
promptly. Parents or guardians who believe a minor has provided information should contact USILACS
immediately.
10. External Links
The Services may contain links to third-party websites not controlled by USILACS. We are not responsible
for the content, security, or practices of any external sites and encourage users to review the privacy
policies of those websites.
11. Compliance with Laws and Legal Process
USILACS will disclose personal information where legally required to do so, including in response to
subpoenas, court orders, regulatory requirements, or lawful government requests.
12. Data Retention
USILACS retains personal information only for as long as necessary to fulfill the purposes described in
this Policy, maintain academic and business records, satisfy legal requirements, or resolve disputes.
13. Your Choices and Controls
You may control certain aspects of your personal information by:
- Updating account information through the Services
- Changing browser cookie settings
- Opting out of optional communications
- Requesting deletion or correction of personal data where permitted
Requests will be honored in accordance with applicable law and institutional obligations.
14. Updates to This Policy
USILACS may revise or update this Combined Privacy Policy and Cookie Policy from time to time. The most
recent version will always be posted on this page. Continued use of the Services after any update
constitutes acceptance of the revised Policy.
15. Contact Information
United States Institute of Language and Clerical Studies, Inc.
2800 E Silver Springs Blvd, Suite 202
Ocala, Florida 34470
Email: legal@usilacs.org
Telephone: 1-305-330-2202